If you're an operations manager, facilities director, or sustainability lead in a modern organization, you know this scene:
It's 10 AM. You have a meeting with the CEO in 2 hours. He wants to know: How many assets are at risk of failure? What's our energy consumption this week vs. last week? Are we meeting our carbon emission targets? What does it cost to maintain our operation?
What do you do? You open 4 different Excel files, pull data from 3 different systems, consolidate everything manually, and hope there are no errors.
Result: 90 minutes lost, 3 manual adjustments (error risks), and you still don't have all the information you need.
This is a reality in 2025. But 2026 will be different.
Studies show that 35-40% of operations managers' time is spent on manual data consolidation, rather than analysis and decision-making.
This means 1 day per week lost in "Excel Olympics," delayed decisions because data takes time to consolidate, and efficiency opportunities ignored due to lack of data correlation.
An organization with 50 operations managers spending 40% of their time on manual consolidation equals 1,000 days per year (5 full-time managers) just manipulating data. Converted to costs, this is typically €200,000-400,000/year in lost productivity.
Because modern corporate operations demand visibility in 3 critical dimensions — Assets, Energy, and Sustainability — but this data lives in 3 different universes, managed by different people, reported in different formats.
It's not negligence. It's the fragmented nature of enterprise systems.
Nextbitt was built around a simple principle: everything that can be automated should be automated. Everything that can be integrated should be integrated.
Before (Excel + Isolated Systems):
Monday 9am: Access CMMS, export asset report. Monday 10am: Access EMS, export energy data. Monday 11am: Consult ESG platform, gather metrics. Monday 12pm: Open Excel, start copy/paste. Monday 1pm: Discover errors, start over. Monday 2pm: Finally have data for analysis (4 hours lost).
After (Nextbitt - Integrated Ecosystem):
Monday 9am: Open Nextbitt. Monday 9:05am: Dashboard loads with ALL information — real-time asset status, energy consumption correlated with asset performance, automatic ESG metrics, anomalies detected by AI. Monday 9:10am: Analysis begins (10 seconds vs. 4 hours).
Speed of Information: From 4 hours to 4 minutes. Decisions can be made in real-time, not after weekend consolidation. Optimization opportunities are identified the moment they occur.
Quality of Information: Single source of truth (vs. multiple conflicting versions). Data correlation reveals patterns isolated systems never see. AI detects anomalies and opportunities automatically.
Strategic Capability: Managers spend 60% of time on analysis/decisions (vs. 40% on consolidation). Time freed up for innovation, optimization, strategy. Organization makes better decisions because it has better information.
Scenario: Organization with 200 buildings, 5,000 assets
Without Nextbitt:
Energy consumption data is isolated in energy platform. Maintenance data is isolated in CMMS. Manager sees "consumption above normal in Building 5" but can't correlate with "HVAC needs maintenance." Result: Problem only diagnosed when complete failure occurs (cost €50,000).
With Nextbitt:
Integrated system sees correlation: "Above-normal consumption + Abnormal compressor vibration = Preventive action needed." Automatic notification generated. Maintenance performed preventively (cost €5,000). €45,000 saved in a single intervention.
Multiply this by 200 buildings, 12 months = hundreds of thousands saved in larger operations.
Organizations that migrated to integrated ecosystems report:
| Metric | Impact |
|---|---|
| Data Consolidation Time | -85% (from 30h/week to 4h/week) |
| Operational Costs | -22% to -35% (optimization identified by data correlation) |
| Unplanned Downtime | -40% to -60% (automatic predictive maintenance) |
| ESG Compliance | +98% (automated reports, zero manual errors) |
| Managers' Time on Analysis | +150% (freed from manual consolidation) |
| Opportunities Identified | +400% (AI detects patterns humans don't see) |
Schedule a 30-minute strategy session consultation with a Nextbitt specialist to explore how the Corporate Intelligence Ecosystem works in your industry context.
The Challenge:
100 buildings, 14,000 assets, 1,400 requesters. Vodafone manages dozens of service providers daily, but each used a different asset management tool. Information was scattered. When suppliers changed, all historical data was lost. Requests arrived through email, phone, and multiple channels — impossible to track and follow up consistently.
The company processed 60,000 notifications annually but had no centralized visibility.
The Transformation:
Vodafone implemented Nextbitt to unify soft and hard services management. All suppliers now work through the same platform. Requesters (from any building, any store) can submit requests through self-service. Everything is transparent, trackable, and real-time.
Key Achievements:
100% of requests answered — No request left unanswered
Real-time tracking — Management and suppliers have access to the same tool and follow all orders in real-time
60,000 notifications per year managed from single platform
Zero scattered information — No risk of lost data when suppliers change
Operation agility — Intervention requests, triage, supplier notification, and execution — all from anywhere, on computer or mobile
What Esther Domínguez, Infrastructure Engineer at Vodafone, says:
"There is now self-service on the part of those requesting the service and no request is ever left unanswered. In addition, there is no longer the danger of scattering information in different files, which sometimes created repetition and made it difficult to manage requests."
Industry Implication: Vodafone proved that even organizations managing thousands of third-party suppliers can achieve transparency and control through unified intelligence. When a telecom/retail giant trusts 60,000+ annual notifications to a single platform, that's validation of scalability and reliability.
The Challenge:
Discovery Hotel Management (DHM) operates 14 luxury hotels with 1,000+ rooms each, plus 5 golf courses. Asset management was fragmented. Consumption monitoring was limited to basic tools. Maintenance was reactive. Environmental impact was unknown.
The company had:
No centralized visibility into energy and water consumption
Reactive maintenance creating high costs
Difficulty meeting sustainability objectives
The Transformation:
DHM implemented Nextbitt for integrated asset management and sustainability monitoring. 163 IoT meters were installed across all facilities, monitoring energy, water, and environmental metrics in real-time. Preventive maintenance was systematized. Customized dashboards provided detailed analysis of resources.
Key Achievements:
20% reduction in energy and water consumption — Directly measured through IoT sensors
15% reduction in maintenance and repair costs — Through optimized preventive maintenance
Real-time operational control — Increasing response capacity and preventing equipment failures
Solid environmental strategy — Aligned with sustainability objectives and attracting eco-conscious customers
What Luís Mexia Alves, CEO of DHM, says:
"Before partnering with Nextbitt, asset management and consumption monitoring were limited by basic tools. This reactive approach to maintenance resulted in high costs and operational inefficiency. With Nextbitt's solution, we were able to centralize all information on a single platform, access KPIs in real time and improve preventive maintenance planning."
And:
"Working with experienced partners such as Nextbitt can make all the difference in optimizing resources and transitioning to a more sustainable model. With Nextbitt's solution, we were able to centralize all information on a single platform, access KPIs in real time and improve preventive maintenance planning. This not only optimized costs, but through improved efficiency also reinforced our commitment to sustainability."
Industry Implication: DHM transformed hospitality management. By combining asset management with real-time energy monitoring, they reduced operational costs while enhancing sustainability — proving that efficiency and environmental responsibility aren't competing goals, they're aligned objectives.
The Challenge:
Zeitreel, SONAE Group's specialized fashion and logistics company, manages approximately 150,000 square meters of logistics facilities with 400 assets (both fixed and mobile). Asset information was scattered. Maintenance processes were manual and inconsistent. Internal customers faced long waiting times for interventions.
The Transformation:
Nextbitt was implemented to centralize all asset information and systematize maintenance processes. The platform digitized all 400 assets and connected them to monitoring systems. Maintenance workflows were defined. Internal customer requests are now processed through the platform.
Key Achievements:
Centralized asset information on single platform — All resources digitized and continuously monitored
Systematized maintenance processes — All maintenance needs requested by internal customers now tracked and prioritized
Reduced intervention times — Waiting times decreased significantly
Cost reduction — Shorter, more efficient teams needed
Future-ready — Energy Management System (EMS) module implementation underway for environmental compliance
What Flávio Ferreira, Logistics Operations and Facilities Manager at Zeitreel, says:
"Nextbitt has made it possible to centralize all the information about our assets on a single platform, all the resources we have available to monitor and maintain these assets and has systematized all the maintenance processes and needs requested by our internal customers, namely our logistics operations. What we have achieved is to reduce intervention times and waiting times for interventions requested by our internal customers. Naturally, this reduces costs because we need shorter teams."
And on the future:
"The relationship between Zeitreel and Nextbitt is based on trust between the two entities, which allows us to move forward and have already been awarded the EMS module for implementation in the coming weeks. Finally, I recommend Nextbitt, I recommend Nextbitt's services, both for their availability and reliability and for the quality of the service and platform that has been implemented at Zeitreel."
Industry Implication: Zeitreel demonstrated that even high-complexity logistics operations (150,000 m² with 400 mobile and fixed assets) can achieve streamlined efficiency through unified intelligence. When a Sonae Group company expands from asset management to energy management on the same platform, that's proof of scalability and evolution potential.
What connects Vodafone's 100 buildings, DHM's 14 luxury hotels, and Zeitreel's 150,000 m² logistics facility?
All discovered that unified intelligence drives results:
Real-time visibility eliminates delays and enables immediate response
Transparent information removes communication friction and scattered data
Automated workflows free teams for strategic thinking instead of administration
Integrated monitoring reveals optimization opportunities invisible in fragmented systems
Scalable architecture supports growth without operational complexity
These aren't isolated improvements. They're organizational transformation through intelligent integration of assets, operations, and sustainability.