Digitising Asset Management for Safer, Smarter Operations in Healthcare

•  Hospitals and clinics face high pressure to maintain asset performance while ensuring operational efficiency and compliance. 

• Nextbitt’s platform offers integrated management of facilities, medical assets, energy, and resources — all in real time.
  
  
• Real-world examples from Diaverum and CUF show measurable improvements in cost control, SLA compliance, and environmental impact. 

Problem Context 

Healthcare facilities operate in an environment of constant demand, strict compliance, and critical infrastructure dependency. From dialysis machines to HVAC systems and water purification units, every asset must be tracked, maintained, and aligned with clinical workflows. 

Yet many providers still rely on fragmented tools, manual reporting, and vendor-specific spreadsheets. This creates blind spots — in service levels, energy use, and even patient safety. 

Technical Diagnosis 

Most inefficiencies stem from three core challenges: 

1. Disparate systems: Clinical, technical, and facilities data are disconnected 

1. Manual processes: Reactive maintenance leads to downtime and higher costs 

1. Lack of visibility: Water and energy data, critical in dialysis and imaging, are often not monitored in real time 

“You can’t compromise on equipment reliability — but managing it manually is no longer viable. You need one platform, end-to-end.” 
— Pedro Silva, Consulting Lead at Nextbitt 

 Solutions and Trade-offs  

With Nextbitt, healthcare providers gain: 

• A centralised view of facilities and medical equipment 

• Real-time monitoring of water and energy — critical for dialysis and clean air systems 

• Full SLA tracking for internal and external maintenance providers 

Real-World Use Case 

Diaverum Portugal – 27 Clinics, 6,200 Assets 

Diaverum, a leading global provider of renal care, manages 27 clinics across Portugal. With thousands of assets and multiple service providers, the organisation needed a way to centralise and optimise operations. 

Key Outcomes: 

• 100% digitalisation of 6,200 physical assets 

• Real-time monitoring of water consumption for dialysis, energy and air quality 

• Full SLA compliance visibility across internal and external providers 

• Significant reduction in backoffice effort and operational costs 

• Early detection of anomalies in water usage and non-conformities in air quality 

“With Nextbitt we are able to have access to real-time data for effective management of Diaverum's environmental impact. On the Nextbitt platform we monitor everything from water and energy consumption to air quality. 
In the hemodialysis process, large amounts of water are consumed. The platform allows you to adjust resource usage to needs, ensuring informed and actionable decisions based on various environmental metrics." 
‍ 
— Miguel Gonçalves, Operations Director at Diaverum Portugal 

🔗 Case study – Diaverum 

CUF – 54,898 Assets, 909,511 Work Orders 

CUF is one of Portugal’s largest healthcare groups, operating 21 clinics, 14 hospitals and 5 partner facilities. The scale and complexity of the operation demanded a system that could combine asset performance, maintenance, documentation, and regulatory compliance. 

Key Outcomes: 

• Integration of preventive and corrective maintenance with asset lifecycle 

• Planning and execution of over 900,000 work orders 

• Real-time SLA dashboards accessible across the entire hierarchy 

• Full compliance with ISO 9001 and JCI standards 

• Process standardisation across all units, enabling consistent growth 

• Significant gains in auditability, transparency and resource allocation 

“Nextbitt has enabled us to manage all the existing processes in a multidisciplinary and multi-installation context. Engineering and maintenance in the hospital environment increasingly requires an effort to plan, record and control activity, which is only possible with a solid management platform. Nextbitt has enabled us, in a multidisciplinary and multi-site context, to manage all existing processes - inspections, preventive and corrective maintenance, calibrations, audits, among others - and also to develop innovative IoT solutions which, in a partnership logic, guarantee continuous improvement and have prepared the future of asset management.” 
 

André Vieira d'Almeida, Engineering and Maintenance at CUF 

🔗 Case study – CUF 

Stats and Benchmarks 

• Hospitals that implement predictive maintenance programmes can reduce maintenance costs by up to 25%, while improving equipment reliability and availability (HFM411, 2025). 

• Studies indicate that 60% of medical equipment failures are linked to poor or inadequate maintenance practices (JRMS Journal). 

• While serious patient safety incidents due to poor equipment maintenance are rare, rigorous maintenance protocols are essential to ensure uninterrupted clinical performance. 
  🔗 PubMed – Patient Safety and Equipment Maintenance, 2013 

Technical Evaluation Checklist 

• Full lifecycle asset tracking — from installation to disposal 
• Preventive and corrective maintenance management 
• Water, energy and air quality dashboards in real time 
• Role-based access and multi-site structure 
• Audit logs for all activity, fully aligned with ISO and JCI 
• SLA and KPI tracking by internal or outsourced teams 
• Mobile interface for technicians and inspectors 

Product Integration and Use 

Nextbitt’s suite connects healthcare infrastructure in a modular and scalable way: 

Sustainability and Environmental Monitoring in Healthcare 

Healthcare operations are not only asset-intensive — they are also resource-intensive. Hospitals and clinics are among the most complex energy and water consumers in any urban infrastructure. Managing these resources efficiently is both a regulatory expectation and a sustainability imperative. 

With Nextbitt, providers gain full visibility over energy consumption, water usage in sensitive processes like dialysis, and even air quality in clinical zones. This enables rapid detection of anomalies, reduces environmental impact, and contributes to the organisation’s broader ESG goals. 

“We’ve seen hospitals reduce utility costs by over 20% in the first year of implementation, simply by acting on real-time data.” 
— Duarte Almeida, Consulting Lead at Nextbitt 

Final Thoughts 

Healthcare operations require nothing less than excellence — in reliability, compliance, and sustainability. The complexity of managing thousands of assets, across dozens of locations, with rigorous clinical and regulatory standards, calls for a platform built for this reality. 

Nextbitt enables healthcare providers to move from reactive effort to strategic control. Whether it’s tracking water use in dialysis clinics, maintaining MRI systems, or ensuring SLA performance in outsourced maintenance, the results speak for themselves: less risk, more efficiency, and better care delivery. 

Technical FAQ 

1. Can Nextbitt integrate with our clinical and ERP systems?
   Yes. The platform offers open APIs and supports integration with HIS, CMMS, and ERP platforms used in healthcare.
   
2. Does it support hospital-specific certifications like JCI or ISO 9001?
   Absolutely. All modules were designed with auditability, traceability, and compliance in mind — including support for documentation and calibration logs.
   
   
3. Is the platform ready for large-scale multi-site networks?
   Yes. From 5 to 50 locations, the platform supports complex hierarchies, role-based permissions, and performance aggregation by region, site, or unit.